Managing your website as a business process

Website business process management

It is difficult for businesses to survive in this modern era without a website. A website serves as your business presence on the internet. Having a well-functioning website is essential for your company’s success. But, managing the website should not need more investment than the value it generates. You will end up losing money or, worse, even your business if you do not manage your website well. This article details how you can manage your website as a business process.

Business processes help us streamline our activities to ensure that we make good use of our resources. Sound business processes have a well-defined structure that is repeatable. These processes aim to create value for the company. Many businesses rely on websites to generate revenues, especially e-commerce businesses.

Also read: 3 Tips for securing your SaaS Apps

Let’s look at six ways you can manage your website as a business process.

Different directions of website management processes

Managing Your Resources

The key to maximizing efficiency is to make the best use of your resources. It all starts with delegating responsibilities. You should list all the roles needed to operate the website. Assign these roles to individuals and set up timelines. It would be best if you spent some time figuring out exactly who will be working in what capacity. For example, a content writer and a front-end engineer will be working on different aspects of the same website.

Apart from human resources, hardware resources are also important. If running a website in-house is not workable, it is better to hire experts. Websites face a lot of challenges. Security, load management, and keeping things running can get hectic if not handled properly.

Content Management System

You can use a CMS (Content Management System) to create and manage content. It can help you develop strategies for dishing out out content in a simple and efficient manner. Depending on the software you choose, it can also simplify website management. Most CMS are very user-friendly and need much technical knowledge to operate.

There are a few things to keep in mind when choosing your CMS platform. Security is critical and can have significant implications if left unchecked. Your CMS of choice should have security features such as two-factor authentication, encryption, and firewalls. It is also important to train your employees to follow safe practices such as using long, complex passwords and being wary of suspicious emails.

Creating Quality Content

Focus your resources on creating content that generates the most traffic for you. Different audiences resonate with different types of content. Blog, videos, webinars, or downloadables; having the correct type of content is also vital. While it may be easier to create a large variety of content and test the waters, it is better to create an effective strategy to create better content.

While creating your strategy, you need to be mindful of what your audience expects from you. If your audience wants to learn how to increase their website’s visibility, you could create content based on SEO optimization. Once you have decided on your content, figure out a publishing schedule and stick to it. Delivering content on a timely basis can help maintain and even grow your following.

Optimizing for Search Engines

Whether you like it or not, just having good content is not enough on its own. You need to optimize your content for algorithms used by search engines. The algorithms are getting smarter every day and can filter out good content. Create an effective strategy based on keywords more suited to your specific audience.

Fast loading secure websites also rank better in search results. Another thing to keep in mind is the platform your audience uses. If a lot of traffic is from mobile devices, you may want to invest in optimizing the mobile experience your website offers.

Learn About Your Audience

Analysis tools such as Google Analytics can offer great insights into your website’s audience. This data can help you better plan a website strategy. Metrics such as traffic volume, click-through rates, and average time spent can be key points in creating your strategy.

These metrics can help you answer critical business questions such as what type of content is the most popular, how long it takes to make a sale, or which pages need work to improve user retention.

Making The Right Changes

It is easy to get lost in details when working on a project. Be sure to take a step back to review the big picture. It is a good idea to review metrics and their findings regularly. Set a period that works for you, perhaps monthly or even weekly. A good business process is also flexible. Adapting to consumer behavior changes or market trends is critical in this agile, competitive landscape.


Website management does not have to be complicated. Having an effective and flexible strategy can significantly streamline the management process. However, like other aspects of life, things will not remain static. New challenges will require new innovative solutions. As long as you have an effective management plan, your website should run like a well-oiled machine.

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Service Plan DetailStarterGrowthEstablished 
Basic logo and brand coloringYesYesYes
Website5 pages10 pages15 pages
eCommerce Solution25100200
TS Secure Server HostingYesYes Yes
Mautic hosting for email marketing 500 emails2000 emails4000 emails
Website Security and MonitoringQuarterlyMonthlyMonthly
Service Plan DetailStarterGrowthEstablished 
SEO keywords51015
On-Page Optimization YesYesYes
Off-Page Optimization (Link Building)YesYesYes
SEO keywords51015
Local SEO Optimization YesYesYes
Blogs writing with targeted keywordsNo1 Blog/Mo2 Blogs/Mo
Competitor analysisYesYesYes
Service Plan DetailStarterGrowthEstablished 
Email templates1 eTemp/Mo2 eTemp/Mo3 eTemp/Mo
Email content SEO YesYesYes
Content ProductionYesYesYes
Conversion Rate Optimization (CRO)NoYesYes
Newsletter signupYesYesYes
Email Marketing with Mautic (*)1 Email/Mo2 Emails/Mo3 Email/Mo


Service Plan DetailStarterGrowthEstablished 
Create and update local business listingYesYesYes
Target local keywords51015
Resharing blog posts from the websiteYesYesYes


Service Plan DetailStarterGrowthEstablished 
Facebook business page managementYesYesYes
Instagram business page managementYesYesYes
Posts with relevant keywords & tags123
Sharing Posts to different target groupsYesYesYes
Target audience selectionYesYesYes
Service Plan DetailStarterGrowthEstablished 
Twitter business page managementYesYesYes
LinkedIn business page managementYesYesYes
Posts with relevant keywords & tags123
Sharing Posts to different target groupsYesYesYes
Target audience selectionYesYesYes
Service Plan DetailStarterGrowthEstablished 
Facebook & Instagram Paid Ad ManagementNot IncludedNot IncludedNot Included


Service Plan DetailStarterGrowthEstablished 
Service Charges ModelYesYesYes
Commission ModelNoNoYes
Service Plan DetailStarterGrowthEstablished 
Industry and Keyword ResearchYesYesYes
Competitive AnalysisYesYesYes
Monthly Performance & Traffic Report YesYesYes
Monthly Client ConferenceNoYesYes
Client Commitment Period in Months121212


Service Plan DetailStarterGrowthEstablished 
Total Monthly Payments$749$1,399$1,999


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